Non-resident Indian shareholders
Non-resident members are requested to immediately notify:
An Indian address for sending all communications, if not provided so far
Any change in their residential status on return to India for permanent settlement
Particulars of their NRE bank account with a bank in India, if not given earlier
Change in status from non-resident to resident
On change of status from 'Non-Resident' to 'Resident Indian', the shareholder should notify the Company giving his/her Indian address.
Change of status is effected only when signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company.
Change in status from resident to non-resident
In case of change of status of the shareholder from 'Resident Indian' to 'Non-resident', an undertaking must be given to the Company not to seek repatriation of dividend and sale proceeds on shares held.
Change of address
Shareholders are required to inform the Company in writing of any change in their address, quoting their folio number.
Change of address is effected only when the signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company.
Change of address of shares held in the demat form should be notified only to the DP.
Consolidation of shareholding into one folio
Shareholders may apply to the Company for consolidation of their shareholding under different folios into one folio.
Correspondence with the Company
Shareholders should quote their folio number or DP and Client ID along with the concerned Company Name in all correspondence with Sharex.
Unpaid / unclaimed dividends
Shareholders should note that dividend which remains unpaid / unclaimed over a period of seven years from the due date has to be transferred by the company to the Investor Education & Protection Fund (IEPF) constituted by the Central Government under Section 205A and 205C of the Companies Act, 1956. Shareholders who have not claimed the dividend for this period as well as for subsequent years should lodge their claim with the concerned Issuer Company, as under the amended provisions of Section 205B of the Act, no claim shall lie for the unclaimed dividends from IEPF
Nomination of shares
Section 109A of the Companies Act, 1956, extends a nomination facility to individuals holding shares in physical form in Companies. Shareholders, in particular those holding shares in a single name should, in their own interest, avail of this facility by giving the particulars of their nomination in the prescribed nomination form.
In case shares are held in a single name and the shareholder has expired, the following documents are required to be submitted by nominee(s):
- original or certified copy of death certificate of the deceased holder
- a letter of request from the nominee(s) duly filled in and signed
Useful Information
Owners of shares in demat form are advised that in terms of the regulations of the National Securities Depository Ltd (NSDL) and Central Depository Services Ltd (CDSL) , their bank account details, as furnished to the Depository Participants (DP), will be printed on their dividend warrants. The Company will not entertain requests for change of these bank details printed on dividend warrants. In case of any change in your bank details please inform your DP immediately.
Shareholders holding shares in physical form should inform the Company of any change in their address or pin code number and bank account details promptly in a written request with the signature of the sole / first joint holder. Owners of demat shares should send instructions regarding change of name, change of address, bank details, nomination, power of attorney, etc, directly to their DP as they are maintained by the DPs
To prevent fraudulent encashment of dividend warrants, members should send their bank account details (if not provided earlier) to the Company (if shares are held in physical form) or to the DP (if the shares are held in demat form), for printing these on the dividend warrants.
In case shares are lost or misplaced, investors should immediately lodge a complaint with the police and inform the company enclosing the original or certified copy of the FIR or an acknowledged copy of the complaint
For expeditious transfer of shares, shareholders should fill in complete and correct particulars in the transfer deed. Wherever applicable, the registration number of the power of attorney should also be quoted in the transfer deed at the appropriate place.
Shareholders should keep a record of their specimen signature before lodging shares with the Company to prevent the possibility of a difference in signature at a later date.
Shareholders should give us their valuable suggestions for improvement of our investor services.
Shareholders should quote their email addresses, telephone / fax numbers to get a prompt reply to their communications.
Share Transfer Approval
Share transfers in physical form are registered and returned within a period of 10 days from the date of receipt, if the documents are clear in all respects.
ECS facility
The 'Electronic Clearing Service' (ECS) mode of payment of dividend is made available to shareholders.depending on the Issuer Company. Shareholders are requested to provide their bank account details for availing this facility in the prescribed form. The ECS facility is also available to owners of demat shares, if they provide their mandate to the Company in writing, in the form sent with the notice for the AGM.
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