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 FAQ-Transfer Of Securities

 
    Procedure for Transfer of Shares
    Procedure for name deletion
    Procedure for registration of nomination
    Procedure for cancellation of nomination
    Procedure for registering specimen signature
    Procedure for registering new address
    Procedure for registering of NECS details
    Procedure for dematerialisation of shares
    Procedure for rematerialisation of shares
    Procedure for change of name
    Procedure for change of name of corporate body
    Procedure to Claim Refund from IEPF Authorities

 
  Procedure for Transfer of Shares

1.Transfer deed (SH-4 form) duly filled in all respects

2.Transferor(s) and transferee(s) have to sign in the space indicated and that the signature(s) of the transferor(s) should be witnessed.

3.Copy of self-attested PAN card of the transferee(s) and transferor(s) is mandatory. In the case shareholders from Sikkim , where PAN Card is not available other photo identity proof like Aadhar , Passport,Driving Licence is allowed.

4.The transfer of shares will attract stamp duty @ 25 paise for every Rs100/- of the consideration amount of total shares involved as on date of the execution of the transfer deed.

5.Share transfer form is valid only for 60 days from the date of execution.

Download : SH-4

Note: Please retain photocopies of certificates, instrument of transfer and other documents sent by post to Sharex Dynamic India Pvt Ltd. In case of a loss in transit, they come in handy.

Also note physical transfer of shares has been discontinued from April 01, 2019 as per SEBI circular. However if you wish to transfer the shares , you are first requested to get the shares dematerialized and then transfer the same in demat form.

Further, as per Press release of SEBI on March 27, 2019, we would like to highlight the following points for your ready reference:
a)The above decision does not prohibit the investor to hold the securities in physical form even after April 01, 2019.
b)Any Investor who is desirous of transferring shares (which held in Physical Form) after April 01, 2019 can do so only after the share are dematerialized.
c)The transfer deed(s) one lodged prior to deadline and returned due to deficiency in the document may be re-lodged for transfer even after the deadline of April 01, 2019.
d)Transmission or Transposition of Securities in physical form is allowed after April 01, 2019.
 
 
  Procedure for name deletion

Incase the shares are held in joint names and if one or more of the holder/s is/are deceased, then the surviving holder/s has/have to furnish the below mentioned documents .

1. Request letter for name deletion, duly signed by the surviving joint holder(s).

2. Original share certificates for the entire holding/s for deletion of name.

3. Original or duly notarized copy of death certificate.

4. Self-attested copy of the PAN card of surviving shareholder/s.

5. Self-attested copy of the surviving shareholders’ address proof, any one document from (a) below:

  a) Copy of Aadhaar card, Passport, Utility bills like Telephone Bill, Electricity bill & Gas Bill not more than 3 months old.


6. Signature of the surviving shareholder/sduly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

7. Affidavit to be executed for registering the change in signature wherever applicable. It is to be executed on non-judicial stamp paper of Rs.100/-.

Download : Name-Deletion-Form

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 6 & 7 are required only if the claimant’s current signature differs from the specimen signature recorded with us.
For securities held in electronic form, please contact your depository participant.

 
  Procedure for registration of nomination

1.Nomination form (SH-13 form) duly filled in all respects.

2.Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

3.Affidavit to be executed for registering the change in signature wherever applicable . It is to be executed on non-judicial stamp paper of Rs.100/-.

4.Self-attested copy of the PAN card of registered shareholders.

Download : Nomination-Form-SH-13

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 2, 3 & 4 are required only if your current signature differs from the specimen signature recorded with us.
For securities held in electronic form, please contact your depository participant.


 
 Procedure for cancellation of nomination

1.Nomination cancellation form (SH-14 form) duly filled in all respects.

2.Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

3.Affidavit to be executed for registering the change in signature wherever applicable. It is to be executed on non-judicial stamp paper of Rs.100/-.

4.Self-attested copy of the PAN card of registered shareholder/s.

Download : Cancellation of Nomination-Form

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 2, 3 & 4 are required only if your current signature differs from the specimen signature recorded with us.
For securities held in electronic form, please contact your depository participant.


 
  Procedure for registering specimen signature

1.Request letter duly signed by the registered shareholder/s.

2.Copy of self-attested PAN card of registered shareholder/s.

3.Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

4.Affidavit to be executed for registering the change in signature wherever applicable. It is to be executed on non-judicial stamp paper of Rs.100/-.

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

 
 Procedure for registering new address

Request letter duly signed by the first registered holder, specifying the new as well as the old address along with:

1.Self-attested copy of PAN Card of the first holder(front & back)

2.Self-attested copy of Aadhar Card front & back)

3.Self-attested copy of Proof of old address (any one ):
   a)Self-attested copy of Voter ID
   b)Self-attested copy of Passport
   c)Self-attested copy of old Utility bill in the name of the first shareholder
  d)Notarised copy of Ration card along with self-attested original utility bill in the name of family member (mention the relationship)
   e)Original copy of allotment letter of shares

4.Self-attested copy of Proof of new address (any one ):
   a) Self-attested copy of Voter ID
   b)Self-attested copy of Passport
   c)Self-attested copy of latest utility bill in the name of first Shareholder
  d)Notarised copy of Ration Card along with self-attested copy of utility bill in the name of family member. (mention relationship).
  
5.Affidavit (format enclosed) to be executed for registering the change in signature. It is to be executed on non-judicial stamp paper of Rs.100/- .

6.Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

Download : Registering New Address /Bank Details

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 5 & 6 are required only if your current signature differs from the specimen signature recorded with us.
For securities held in electronic form, please contact your depository participant.
 
 Procedure for registering of NECS details

1.Request letter duly signed by the registered shareholder/s.

2.Original cancelled cheque leaf of the bank account for which you wish to register the NECS details.

3.Self-attested copy of PAN Card

4.Affidavit (format enclosed) to be executed for registering the change in signature. It is to be executed on non-judicial stamp paper of Rs.100/- .

5.Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

Download : Registering NECS Details

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 3, 4 & 5 are required only if your current signature differs from the specimen signature recorded with us.
 Procedure for dematerialisation of shares

If you wish to convert your shareholding from physical mode to electronic mode, you would have to do the following:

1. Open a Demat Account with a Depository Participant (DP)

2. Submit the physical share certificates for dematerialisation with a Demat Request Form, to the DP with whom you have opened the Demat Account.

3. Affidavit (format enclosed) to be executed for registering the change in signature if applicable. Kindly execute the same on non-judicial stamp paper of Rs.100/- .

4. Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

5. Self-attested copy of PAN card of the registered shareholder/s.

Download : How to Demat Shares

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 3,4 & 5 are required only if your current signature differs from the specimen signature recorded with us.
If the address registered with your DP is different than the address available with the Company/RTA, you are requested to submit address proof for both the addresses.
 Procedure for rematerialisation of shares

If you wish to convert your shareholding from electronic mode to physical mode, you would have to do the following:

1. Approach your DP and fill up the 'Remat Request Form' (RRF).

2. Affidavit (format enclosed) to be executed for registering the change in signature if applicable. Kindly execute the same on non-judicial stamp paper of Rs.100/- .

3. Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal. 4. Self-attested copy of PAN Card of the registered shareholder/s.

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 2,3 & 4 are required only if your current signature differs from the specimen signature recorded with us.
If the address registered with your DP is different than the address available with the company/RTA, you are requested to submit address proof for both the addresses.
 Procedure for change of name

Inorder to register your new name in our record you are requested to submit below mentioned documents.

1.Gazette notification evidencing change of name or notarised copy of marriage certificate where change of name has resulted due to marriage.

2.Self-attested copy of PAN card with new name. The PAN Card issue date must be later than the Gazette notification date.

3.Self-attested copy of Proof of new address (any one ):
   a)Self-attested copy of Voter Id
   b)Self-attested copy of Passport
   c)Self-attested copy of latest utility bill in the name of first Shareholder not more than 3 months old

4.Self-attested copy of Proof of new address (any one ):
   a) Self-attested copy of Voter ID
   b)Self-attested copy of Passport
   c)Self-attested copy of latest utility bill in the name of first Shareholder
  d)Notarised copy of Ration Card along with self-attested copy of utility bill in the name of family member. (mention relationship).
  
5.Affidavit (format enclosed) to be executed for registering the change in signature if applicable . It is to be executed on non-judicial stamp paper of Rs.100/- .

6.Signature of the shareholder/s duly attested by the bank manager along with the original cancelled cheque leaf of the same bank account. The attestation should contain the employee code of the person attesting the signature as well as the bank seal.

7.Original certificate/s for the entire holding

Download : Change of Name Due to Marriage

Download : Change of Name Others

Download : Affidavit for Change in Signature

Download : Bankers-Verification-Form

Note:
Documents mentioned in point no 3 & 4 are required only if your address has changed.

 Procedure for change of name of corporate body

Inorder to register your new name in our records you are requested to submit the below mentioned documents.

1.Certificate of Incorporation wherein the name change is reflected. 2.Certified Copy of Board Resolution.

3.Memorandum of Association/ Articles of Association

4.Attested copy of PAN Card of the Company.

5.Certified Copy of the List of Authorized Signatories.

6.Original certificate/s for the entire holding

7.Certified true copy of Form no.18/Form No. INC-22 filed with the Registrar of Companies for change in the registered office address.

Note:
Document mentioned in point no 7 is required only if there is change in registered office address of the company.